Requirements Author Skill

Overview

This skill defines how to produce and evolve requirements documents across the project lifecycle for two document types: the Business Requirements Document (BRD) and the Product Requirements Document (PRD). Shared requirements-engineering knowledge lives in references/_shared/, while BRD-specific and PRD-specific knowledge live in references/brd/ and references/prd/ so each consuming agent loads only what its document needs.

The canonical BRD template is brd-full.md with its brd-frontmatter-overlay.md, and the canonical PRD template is prd-full.md. The BRD Builder dispatches into the BRD phase anchors (#discover, #define, #govern); the PRD Builder dispatches into the PRD phase anchors (#prd-assess through #prd-finalize).

Use this skill with the references for the active document scope:

Shared (references/_shared/):

• Requirements Definition
• Traceability Naming
• Traceability Matrix

BRD scope (references/brd/):

• BRD-to-PRD Handoff
• BRD Quality Formats

PRD scope (references/prd/):

• Product Discovery
• EARS Acceptance
• PRD Quality Formats

BRD Lifecycle

Phase	Primary objective	Entry condition	Exit condition
Discover	Establish business context, stakeholder scope, and problem framing	Request or initiative is in intake	Discover hard gate passes and artifacts are complete
Define	Produce complete, testable, and traceable requirements content	Discover artifacts are approved for elaboration	Define hard gate passes with quality evidence
Govern	Finalize, approve, and supersede BRD versions under lineage controls	Define package is approved for governance review	Govern hard gate passes and publication artifacts are recorded

Discover {#discover}

Activities

• Capture business context, drivers, imposed constraints, and expected outcomes.
• Identify stakeholders, decision owners, and review participants.
• Define scope boundaries, assumptions, and dependency surfaces.
• Draft initial requirement candidates and map early traceability placeholders.

Hard exit gate

Discover exits only when:

• Scope is bounded and stakeholder ownership is explicit.
• Core assumptions and constraints are documented and reviewable.
• Seed artifacts needed for Define are present and internally consistent.

Output artifacts

• Discover summary and scope statement.
• Stakeholder inventory with role and ownership mapping.
• Initial assumption and constraint register.
• Seed requirement and traceability scaffold for Define.

Define {#define}

Activities

• Author full BRD content using brd-full.md and the canonical naming rules.
• Refine business goals and requirement sets with clear acceptance intent.
• Build and verify author-maintained traceability links across FR, AC, BG, and BR records.
• Perform quality assessment using the BRD quality reporting contract.

Hard exit gate

Define exits only when:

• Requirement content is complete, unambiguous, and testable.
• Traceability links satisfy the active ID schema and naming policy.
• FR-to-AC coverage meets the active fr_to_ac_coverage_threshold_pct or has a recorded blocker.
• Quality findings are generated and reviewed against the defined rubric.

Output artifacts

• Full BRD draft package with structured sections.
• Author-maintained traceability matrix aligned to naming and ID conventions.
• BRD quality findings and consolidated quality report payloads.
• Define gate decision record with reviewer notes.

Govern {#govern}

Activities

• Prepare final BRD for approval with version metadata and lineage fields.
• Bump approved BRDs from draft 0.x.y versions to 1.0.0 or higher.
• Resolve or disposition remaining quality findings.
• Publish approved BRD outputs and downstream handoff payloads.
• Maintain supersession chain when issuing replacement BRD versions.

Govern handoff production

Before emitting BRD_TO_PRD_HANDOFF_V1, the BRD Builder applies the coverage and waiver validation rules in BRD-to-PRD Handoff, including zero-FR coverage handling. It records the following values from the signed-off BRD and final quality review:

• A lowercase SHA-256 hash of the exact BRD artifact bytes at signoff.
• Counts for FR, NFR, BR, CON, AC, and BG identifiers using id-schema.md.
• FR-to-AC and FR-to-BG coverage metrics from the author-maintained traceability matrix.
• The final BRD_QUALITY_REPORT_V1 reference, overall status, and Govern decision.
• Signoff approvers, roles, decisions, approval timestamps, comments, and active waivers.
• Waiver records for any accepted FR-to-AC threshold gap or FR-to-BG target gap.

Hard exit gate

Govern exits only when:

• Approval status and required reviewers are recorded.
• Version and lineage metadata are valid and complete.
• The final quality report authorizes Govern exit.
• Handoff artifacts are published for downstream consumers.

Output artifacts

• Approved BRD release artifact.
• BRD-to-PRD handoff payload.
• Governance decision log with approval evidence.
• Supersession linkage record for replaced BRD versions.

Status taxonomy

Use the following status values for BRD lifecycle tracking:

• draft: Actively authored or revised.
• in-review: Under formal review and gate validation.
• approved: Accepted for governed use.
• superseded: Replaced by a newer approved BRD.

Quality rubric pointer

Apply the BRD quality rubric and payload contracts from BRD Quality Formats together with guidance in Requirements Definition. Treat rubric results as gate evidence for Define and Govern decisions. The BRD Quality Reviewer emits both standard findings and the consolidated quality report.

Supersession lineage rules

• A BRD can supersede one or more earlier BRDs when scope is merged.
• A BRD can be superseded by only one approved successor version.
• Every supersession event records supersedes and superseded_by links.
• Supersession preserves historical artifacts for auditability.

PRD Lifecycle

The PRD Builder agent runs a seven-phase lifecycle. Each phase has its own section anchor below so the agent loads only the guidance for the active phase.

Phase	Section anchor	Primary objective
Assess	#prd-assess	Determine whether enough context exists to create PRD files.
Discover	#prd-discover	Establish the PRD title, scope, and product goals.
Create	#prd-create	Generate the PRD file and state file once context is clear.
Build	#prd-build	Gather detailed requirements iteratively.
Integrate	#prd-integrate	Incorporate references, documents, and external materials.
Validate	#prd-validate	Ensure completeness and quality before approval.
Finalize	#prd-finalize	Deliver the complete, actionable PRD.

PRD Assess {#prd-assess}

Activities

• Determine whether enough product context exists to create PRD artifacts.
• Identify the initiative, problem statement, and primary target users.
• Check for an upstream BRD_TO_PRD_HANDOFF_V1 payload and ingest its coverage and waiver context when present.
• Decide whether to gather more context or proceed to file creation.

Hard exit gate

Assess exits only when:

• A meaningful kebab-case PRD name can be derived.
• Problem framing and primary users are identified.
• Any available BRD handoff payload has been validated and its coverage metrics recorded.

Output artifacts

• Assess summary noting context sufficiency.
• Derived working title for the PRD.
• Ingested handoff context when a BRD handoff payload exists.

PRD Discover {#prd-discover}

Activities

• Ask focused questions to establish the PRD title, scope, and product goals.
• Explore the problem space using Product Discovery and MVP Framing.
• Capture target users, candidate success metrics, and explicit non-goals using Metrics Frameworks.

Hard exit gate

Discover exits only when:

• Title and scope are explicit.
• Primary users and candidate success metrics are named.
• In-scope and out-of-scope boundaries are recorded.

Output artifacts

• Discovery summary.
• Scope and non-goals statement.
• Candidate success metrics.

PRD Create {#prd-create}

Activities

• Generate the PRD file from prd-full.md and create the session state file once title and context are clear.
• Populate the skeleton with the established scope, users, and goals.
• Seed the iterative requirement and metric structure for Build.

Hard exit gate

Create exits only when:

• The PRD file and state file exist.
• The skeleton matches the canonical PRD structure.
• Initial scope and goals are seeded.

Output artifacts

• PRD draft skeleton.
• PRD session state file.
• Seeded scope and goals sections.

PRD Build {#prd-build}

Activities

• Gather detailed functional and non-functional requirements iteratively.
• Author acceptance criteria using EARS Acceptance and the Connextra Template.
• Classify non-functional requirements with the NIST 800-160 NFR taxonomy and check stories against INVEST.
• Maintain author traceability across requirements, goals, and metrics using Traceability Naming, Traceability Matrix, and id-schema.md.

Hard exit gate

Build exits only when:

• Requirements are complete, testable, and traceable.
• Acceptance criteria follow EARS or Given-When-Then form.
• Non-functional requirements are categorized.
• Coverage meets the active thresholds or records a blocker.

Output artifacts

• Full PRD requirement set.
• Author-maintained traceability matrix.
• Acceptance criteria and NFR classifications.

PRD Integrate {#prd-integrate}

Activities

• Incorporate user-provided references, documents, and external materials.
• Reconcile incoming content with existing requirements and resolve conflicts.
• Link supporting evidence to requirements and metrics.

Hard exit gate

Integrate exits only when:

• Provided references are incorporated or explicitly deferred.
• Conflicts between sources are resolved.
• Supporting evidence is linked.

Output artifacts

• Updated PRD sections with integrated references.
• Reference and evidence linkage record.

PRD Validate {#prd-validate}

Activities

• Assess completeness and quality before approval.
• Run the PRD Quality Reviewer to emit PRD_STANDARD_FINDINGS_V1 and PRD_QUALITY_REPORT_V1 per PRD Quality Formats.
• Review findings against the rubric and resolve or disposition gaps.

Hard exit gate

Validate exits only when:

• Quality findings and the consolidated report are generated.
• The report authorizes Validate exit via gate_decisions.validate_exit.
• Coverage and quality thresholds are met or waived.

Output artifacts

• PRD quality findings and report payloads.
• Validate gate decision record.

PRD Finalize {#prd-finalize}

Activities

• Deliver the complete, actionable PRD.
• Resolve remaining findings and record version and approval metadata.
• Run a Finalize drift check and publish downstream artifacts.

Hard exit gate

Finalize exits only when:

• Approval status and required reviewers are recorded.
• The final quality report authorizes Finalize exit via gate_decisions.finalize_exit.
• No unresolved blocking findings remain.

Output artifacts

• Approved PRD release artifact.
• Finalize decision log with approval evidence.

References

The skill bundles reference documents under references/, organized into three scopes: shared requirements-engineering knowledge in references/_shared/, BRD-specific knowledge in references/brd/, and PRD-specific knowledge in references/prd/. Load a reference body only when its phase activity requires it; each body links to its own sub-references (standards pointers, scoring sheets, and worked examples).

Shared references (references/_shared/)

• requirements-definition.md - Requirement categories, canonical statement form, acceptance-criteria formats, and quality dimensions.
• stakeholder-analysis.md - Mendelow Power/Interest grid and RACI accountability variants.
• process-modeling.md - Optional process, decision, and structural diagram guidance.
• prioritization-schemes.md - Required MoSCoW prioritization scheme.
• traceability-naming.md - Requirement, goal, and decision identifier routing plus traceability conventions.
• id-schema.md - Canonical prefix, digit, and adjacent identifier rules.
• traceability-matrix.md - Author-maintained FR-to-AC, FR-to-BG, and BR-to-FR matrix views.
• design-decisions.md - Registry for DD-### design decision codes.
• quality-rubric.md - Operational status taxonomy (RISK / CAUTION / COVERED / NOT_APPLICABLE) and the gate decision rule.
• standards-excerpts.md - Cite-only registry of third-party standards (ISO, IIBA, PMI, ISTQB) referenced by name.

BRD references (references/brd/)

• brd-quality-formats.md - Producer and consumer map for the BRD data contracts.
• requirements-quality-rubric.md - Combined per-requirement, per-NFR-category, and per-business-goal scoring sheets.
• handoff-payload-schema.md - BRD-author view of the BRD-to-PRD handoff payload.

PRD references (references/prd/)

• product-discovery.md - Problem-space exploration and discovery questioning for PRD scope.
• mvp-framing.md - MVP framing and scope-boundary guidance.
• metrics-frameworks.md - JTBD, HEART, and AARRR success-metric frameworks.
• ears-acceptance.md - EARS acceptance-criteria patterns for PRD requirements.
• nist-800-160-nfr.md - NIST 800-160 non-functional requirement taxonomy.
• invest.md - INVEST quality criteria for user stories.
• connextra-template.md - Connextra user-story template.
• prd-quality-formats.md - Producer and consumer map for the PRD data contracts.

Templates

Templates under templates/ are selected by the document frontmatter and canonical document shape.

• brd-full.md - Canonical BRD template covering every section from Executive Summary through Sign-Off.
• brd-frontmatter-overlay.md - Schema for BRD YAML frontmatter, including diagram_format, lineage, coverage thresholds, and requirement-prefix overrides.
• diagram-mermaid.md - Mermaid flowchart fragment; the default diagram format.
• diagram-ascii.md - ASCII process-diagram fragment for low-fidelity Discover-phase sketches.
• prd-full.md - Canonical PRD template covering every section from product overview through acceptance and metrics.

Data Contracts

Versioned payload contracts govern quality assessment and downstream handoff for each document type. Each schema_version is a fixed identifier; consumers fail fast on any other value, so the constants MUST NOT change.

BRD data contracts:

Contract	schema_version	Reference
Standard findings	BRD_STANDARD_FINDINGS_V1	brd-standard-findings-v1.md
Quality report	BRD_QUALITY_REPORT_V1	brd-quality-report-v1.md
BRD-to-PRD handoff	BRD_TO_PRD_HANDOFF_V1	brd-to-prd-handoff-v1.md

PRD data contracts:

Contract	schema_version	Reference
Standard findings	PRD_STANDARD_FINDINGS_V1	prd-standard-findings-v1.md
Quality report	PRD_QUALITY_REPORT_V1	prd-quality-report-v1.md

The PRD lifecycle consumes BRD_TO_PRD_HANDOFF_V1 as an upstream input during Assess.

Mandatory Load Directives

The BRD Builder and PRD Builder agents each enforce a phase → section load contract. Each phase MUST load its section of this skill before executing phase work, and MUST append the section anchor to state.phaseSkillsLoaded.

BRD Builder directives:

Phase	Section anchor	Required phaseSkillsLoaded entry
Discover	#discover	brd-author#discover
Define	#define	brd-author#define
Govern	#govern	brd-author#govern

PRD Builder directives:

Phase	Section anchor	Required phaseSkillsLoaded entry
Assess	#prd-assess	prd-author#assess
Discover	#prd-discover	prd-author#discover
Create	#prd-create	prd-author#create
Build	#prd-build	prd-author#build
Integrate	#prd-integrate	prd-author#integrate
Validate	#prd-validate	prd-author#validate
Finalize	#prd-finalize	prd-author#finalize

The agent loads sections via read_file against this skill file and records the entry in state.phaseSkillsLoaded before any phase work executes. Re-entering a previously loaded phase does not require reloading; the agent checks phaseSkillsLoaded first.

Source Attribution

The bundled reference bodies cite third-party standards and frameworks by name and clause only; no upstream prose is reproduced or paraphrased. Where a reference names a standard's characteristics or categories, the accompanying review criteria, anchors, and indicators are original Microsoft content under CC BY 4.0, not reproductions of the standard's definitions; the authoritative definitions live in the cited standards. The cite-only registry in standards-excerpts.md is the single place new standards citations are added. Standards referenced by name include ISO/IEC/IEEE 29148:2018, ISO/IEC 25010:2023, IIBA BABOK v3, PMI Business Analysis for Practitioners, the ISTQB Glossary, OMG BPMN / DMN / UML, the Cucumber Gherkin pattern, and MoSCoW prioritization, each the property of its respective rights holder.

License

This skill is original Microsoft content licensed under CC BY 4.0.